Business Email Server
A robust and efficient business email server serves as the backbone of effective communication within any organization. It acts as the central hub for all email exchanges, offering seamless and reliable communication channels for employees, clients, and partners. A dedicated business email server provides numerous advantages, including enhanced security measures to protect sensitive information, improved customization options to align with your brand identity, and the ability to create professional email addresses using your domain name. Moreover, a well-designed business email server ensures scalability to accommodate the evolving needs of your organization, allowing you to add or remove email accounts as required. With features like spam filtering, virus scanning, and encryption, a business email server ensures the confidentiality and integrity of your communications.
It also supports collaboration through shared calendars, contacts, and document sharing, promoting efficient teamwork. Ultimately, a robust business email server streamlines communication, reinforces your professional image, and fosters productivity across your business operations.
Both in House email server solutions have their own advantages and disadvantages.
1. In-House Email Server
In-House email Server solutions are set up using MS Exchange or Zimbra or any others.
- There are following advantages of in house email server.
- These have long been the preferred choice as their data is stored locally and can be accessed quicker.
- You keep complete control over the entire email system.
- Quickest response time in case of an incidence like system failures.
- Monitor who has physical or remote access to the server at any particular time.
- One of the biggest disadvantages of the in-house Email server solution is it is prone to Spamming, viruses and malware infections that may spread to other machines.
- In Some cases, Server may get blacklisted and result in causing clients reject emails.
- Whenever the system goes down due to even minor issues like internet connections it will result in halting all internal and external email.
- Continuous Look after, support and backup required.
- During downtime, all emails received will be lost.
2. Cloud Email Servers
Cloud email server solutions are quickly becoming common among businesses of all types and sizes. There are many reasons for its popularity as it offers unique advantages.
- Cloud-hosted servers have robust SPAM and virus solutions mostly deployed by cloud service providers.
- You don’t own any hardware infrastructure, therefore, there are no upfront costs involved.
- You only pay for what you use on monthly basis.
- Using a cloud-based email system means there will almost no chances of disruption.
- This system also requires no additional software to use the system.
- No Management and administration costs involved making it a much affordable option for SMEs.
- No headache to secure system as it will be looked after by service provider.
- There might be some collaboration difficulties with email, calendars and different contacts across the same domain of accounts.
- Users always need internet to access the email service.
- There is limited storage space assigned for an email account.
G Suite and Microsoft Office 365 are cloud-based solutions that offer a subscription-based pricing structure with no upfront setup costs or the need for specialized hardware. As an authorized Google Cloud Platform service provider and a Microsoft Tier 1 CSP partner in UAE, Datazone Systems provides expertise in implementing and managing these solutions. If you are seeking an Email Server Solution, feel free to contact us for a consultation, and our team will be glad to assist you.
3. Combination of In-House Email Server and Cloud Service
We understand that many of our clients may be interested in the benefits of cloud computing while also considering the option to run an Exchange server in-house. This can be achieved by hosting mailboxes at Microsoft's data center. However, we recognize that this approach may not be suitable for everyone, as it requires having a physical Exchange server as well as a hosting account in the cloud.
- You will save recurring costs related to Antivirus solutions and AntiSpam solutions subscriptions.
- As your emails will be handled through the cloud, there will be no chances of getting blacklisted.
- In case your cloud hosting fails or go down, you can still view, send and receive emails via in-house server.
- In case your in-house exchange server goes down, you can still view, send and receive emails via cloud hosting server.
- You will significantly reduce the risk of SPAM, Viruses and Phishing Attacks and there will be not much time required for server maintenance due to it.
- Not suitable for the organizations that cannot store their emails outside their offices.